Grant Officer (City Hall)

Job Scope:

1. Grants Administration and Management

a. Engage grant applicants to introduce grant objectives and assist with their clarifications

b. Conduct end-to-end administration of client's grant applications that support social cohesion. This includes:

i. [Pre-award] assessment of grant applications, evaluation of applicants’ proposals and budgets, liaison and communication with applicants to seek clarifications

ii. [Post-award] preparation of letter of award, funding agreement, communicating application outcome, tracking project progress, reviewing of project reports, verifying expenditure reports and grant disbursement

c. Assist in knowledge management and grant process optimisation matters, including maintaining the grant registry, tracking status and progress of applications, reporting grant data as well as reviewing and streamlining Harmony

Fund grant management processes

d. Assist in reviewing Harmony Fund grant end-to-end processes

2. Secretariat Support

a. Book calendars of senior management ahead of various committee meetings

b. Assist relevant meeting secretariats to consolidate attendance, assist with logistical preparations and on-site set up before committee meetings e.g. preparing refreshments, coordinate with caterer, prepare nameplates, setup meeting room, print meeting materials and folders for attendees

c. Assist with contract or appointment letter preparations

d. Liaise with relevant personnel to seek security clearance

3. Project Administration

a. Assist to vet documents/files from other Ministries and to coordinate with external parties for input.

4. Any other duties as assigned

Requirements:

• Proficient in MS Office applications (i.e., MS Excel, PowerPoint, Word, Outlook)
• Experience in grant administration
• Good written and verbal communication skills

Location: City Hall (Funan)

Salary: $2150-4100/month

Contract Period: 1-year

Mondays to Fridays

Mon – Thu: 8.30am to 6.00pm

Fri: 8.30am to 5.30pm

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485